This policy explains how Ontology Analytics Pty Ltd, trading as Axiom Data, handles personal information. It covers visitors to axiomdata.com.au, people who contact us, candidates who apply through our careers board, and the clients, partners and suppliers we work with.
Axiom Data is the trading name of Ontology Analytics Pty Ltd (ABN 36 653 416 856), an Australian company based in Canberra. We provide AI and data advisory and engineering services, ICT labour-hire services to Australian Government agencies through the Digital Marketplace, and software products. We are committed to handling personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles, and we apply them to our business regardless of whether the small-business exemption would otherwise apply, because our Commonwealth contracts require it and because the people who trust us with their information deserve it.
Our products, including Siggy (siggy.com.au), have their own privacy policies that apply to their users. This policy applies to axiomdata.com.au and to our advisory and labour-hire services.
| Who | What we collect | How |
|---|---|---|
| Website visitors | Technical information sent by your browser, such as IP address, browser type and pages requested, held in the logs of our hosting and content-delivery providers. We do not run advertising trackers or third-party analytics on axiomdata.com.au. | Automatically, when you visit. |
| People who contact us | Your name, email address, organisation, phone number if you give it, and the content of your message. | The contact form on our website, email, phone or LinkedIn. |
| Candidates and job applicants | Name, email, phone, location, LinkedIn profile, citizenship status, security clearance level and reference, resume and work history, qualifications, referees, availability, rate expectations, right-to-work evidence, and any other information you include in an application or send us. | The application form on our careers board at axiomdata.com.au/careers, our job-alert subscription, email, or a referral from a sourcing partner with your consent. |
| Employees and placed workers | The above plus tax file number, bank and superannuation details, emergency contacts, pay and leave records, and health information relating to injury or fitness for work. | During engagement. Handled under our Privacy and Information Security Policy (POL-08) in Employee Resources. |
| Client, partner and supplier contacts | Name, role, business contact details and correspondence. | In the ordinary course of doing business with you. |
We collect personal information directly from you wherever possible. We collect sensitive information, such as health information or details that reveal a security clearance, only with your consent or where the law requires it. You may deal with us anonymously or under a pseudonym for general enquiries, but we cannot assess a job application or place you with a client without your identity.
We do not sell personal information. We do not use it for direct marketing unless you have asked to hear from us, and every marketing message we send includes a way to stop receiving them.
Our systems and data are hosted in Australia. Some service providers we use are global companies; where any of them may process personal information outside Australia, we take reasonable steps to ensure it is protected to a standard consistent with the Australian Privacy Principles. We do not otherwise disclose personal information overseas.
axiomdata.com.au does not set advertising or tracking cookies and does not use third-party analytics. Our hosting and content-delivery providers may set strictly necessary cookies for security and performance. Our careers board may use a session cookie to keep an application form working. You can block cookies in your browser; the site will still work, though a form in progress may be lost.
We store personal information on systems protected by multi-factor authentication and encryption, limit access to the people who need it for their role, remove access when a role ends, keep software patched and maintain tested backups. Documents containing identity, clearance, tax or health information are kept in access-controlled locations and are not sent by unencrypted email where a secure alternative exists. Paper records are kept to a minimum and destroyed securely.
If a data breach is likely to result in serious harm to you, we will notify you and the Office of the Australian Information Commissioner as the Notifiable Data Breaches scheme requires.
Information is destroyed or de-identified securely when it is no longer needed.
You may ask to see the personal information we hold about you, ask us to correct it, or ask us to delete it, by emailing [email protected]. We will respond within 30 days. We may need to verify your identity first, and in limited cases the law requires us to keep information you have asked us to delete; if so we will tell you why.
If you believe we have mishandled your personal information, email the Director at [email protected] with the details. We will acknowledge your complaint within five business days, investigate it, and respond within 30 days. If you are not satisfied with our response you may complain to the Office of the Australian Information Commissioner at oaic.gov.au or on 1300 363 992.
We review this policy at least annually and whenever our practices or the law change. The current version is always published at axiomdata.com.au/privacy with its effective date. Material changes affecting candidates or workers will also be communicated to them directly.
Ontology Analytics Pty Ltd trading as Axiom Data, Canberra ACT. Email: [email protected]. Our internal information-handling standards for staff and placed workers are published in Employee Resources.