AxiomData
POL-11WorkersVersion 1.0

Labour-Hire Worker Charter and Placement Procedure

What every worker placed by Axiom Data can expect from us, what we expect from them, and the steps we follow before, during and after a placement so that no obligation is missed.

Effective
12 October 2026
Next review
12 October 2027
Owner
Director
Approved by
Atif Mahmood, Director

Legislation and standards this policy gives effect to

  • • Labour Hire Licensing Act 2020 (ACT)
  • • Fair Work Act 2009 (Cth)
  • • Work Health and Safety Act 2011 (Cth and ACT)
  • • Commonwealth Supplier Code of Conduct

1. Our commitments to you

  • You will have a written contract before you start, stating your rate, hours, location, client and the terms of the placement.
  • You will be paid correctly and on time, with a pay slip, with superannuation paid to your fund, and your entitlements honoured (POL-06).
  • You are our employee or contractor, not the client's. We are responsible for your pay, entitlements, workers' compensation, safety and support, and we do not pass that responsibility to the client.
  • You will never be charged a fee for a placement, and we will never hold your documents.
  • We will tell you plainly what a role requires, including citizenship, clearance, location and onsite requirements, before you commit to it.
  • We will submit you to a client only with your written consent for that specific role, and never to the same role through another seller.
  • We will check in with you regularly and you can reach the Director at any time.
  • You have access to confidential counselling at no cost (POL-09).
  • If you raise a concern, you will be taken seriously and protected from reprisal.
  • Your personal information is handled under POL-08.

2. What we expect from you

  • Be honest with us about your experience, qualifications, citizenship, clearance and availability; we verify all of them.
  • Follow the Code of Conduct (POL-01), the client's policies and security rules, and reasonable directions.
  • Submit accurate timesheets each week and tell us immediately if you are asked to work beyond approved hours.
  • Complete inductions, work safely, and report hazards and incidents promptly (POL-04, POL-05).
  • Protect client and Axiom Data information, and declare any conflict of interest (POL-02).
  • Tell us as early as you can about leave, changes in your circumstances, or any intention to end the placement, and give the notice in your contract.

3. Placement procedure

StageSteps
Before submissionRole brief reviewed with the candidate; written consent to represent obtained; identity, citizenship, right to work, qualifications, clearance and referees verified; conflict of interest declaration completed; pitch and resume confirmed by the candidate as accurate.
On engagementWritten contract issued and signed; Fair Work Information Statement provided; tax, superannuation and bank details collected securely; emergency contact recorded; policy pack and Code acknowledged; WHS induction and home-working checklist completed; workers' compensation coverage confirmed for the work location.
Start of placementClient site induction confirmed; client timesheet process and approving manager confirmed; working hours, onsite days and any travel agreed in writing; first-week check-in.
During placementWeekly timesheets approved and paid; monthly check-ins; hours monitored; incidents, hazards and concerns handled under POL-05; leave and changes managed with the client; payroll audits under POL-06.
End of placementNotice managed; client equipment and information returned; access removed; final pay and entitlements paid within seven days; exit conversation; records retained; redeployment offered where possible.

4. Licensing

Axiom Data holds, or has applied for and maintains, the labour-hire licence required in each jurisdiction where it supplies workers, including under the Labour Hire Licensing Act 2020 (ACT), and complies with the conditions of that licence. Licence details are provided to clients on request.

5. Review

This policy is owned by the Director and is reviewed at least annually, and sooner if legislation, a client requirement or an incident shows the need. The current version, effective date and next review date are recorded in the policy register on the Employee Resources page.

Labour-Hire Worker Charter and Placement Procedure · POL-11 v1.0 · Ontology Analytics Pty Ltd, trading as Axiom Data (ABN 36 653 416 856) · Approved by Atif Mahmood, Director · Effective 12 October 2026

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